Frequently Asked Questions: Summer Program Application

Frequently Asked Questions: Summer Program Application 2017-02-15T02:49:33+00:00

Q: What are the program dates?

A: The 2015 International Summer program runs from July 13 through August 16, 2015. First time participants will be asked to arrive one day early in order to acquaint themselves with the site. If accepted you will be required to participate each day during the program for the dates indicated in your availability. We know that some people may have obligations during the summer so please make sure to indicate this on the application, but preference may be given to applicants who can ensure to be present for the entire duration of the program. Brief time off is planned into the schedule, but is subject to the activities, events and workshops planned.

Q: I am a US citizen and US resident and I don’t have a passport / My US passport is expired.

A: If you are a US citizen and also a US resident we are able to waive the passport requirement due to the fact that you are already in the US, however you will be required to furnish some form of legal state identification such as a driver’s license. In this case, please indicate the type of identification in the passport field as well as its number. Include the ID’s date of expiration in the passport expiration field.

Q: I don’t have a passport / My passport is expired and I am waiting for a new one / My passport will arrive after the application deadline / I will wait to see if I am accepted before trying to get a passport.

A: We require that applicants have a passport to avoid difficulties should they be accepted. If you are not able to furnish your passport number at the time of submission please indicate in the passport number field that you will send it in by email at a later date. However, we will not be able to begin reviewing your application until we have received your valid passport number.  Once the acceptance letters go out, applicants who are accepted are required to confirm their participation within two weeks of the announcement. If you don’t have a passport at that time, you will be blocking a space for another eligible applicant. For this reason, we require that applicants have a valid passport in order for their application to be reviewed.

Q: I don’t have a credit card / Why must I pay $10 to apply?

A: The $10 fee is required by and goes directly to SlideRoom, the company that hosts our application online. The fee does not go to The Watermill Center. Applicants lacking a personal credit card have been able to successfully process the application by asking a friend, family member or colleague to help by using their credit card to make payment on the site. You can begin the application immediately without paying any fee. The fee is only due when you complete the application and submit it.

Q: My credit card is based on a currency other than US dollars.

A: The SlideRoom portal will accept any major credit card for payment and will convert your local currency into the US dollar equivalent at the time of payment.

Q: As an artist I have a carefully constructed identity / I prefer to use my stage name.

A: We require that applicants furnish their legal details (name, date of birth, etc.) in our application. If you have an artistic name you might indicate that in the nickname field. There are several opportunities to explain your artistic identity within the application’s forms.

Q: I am a multi-disciplinary artist; which of my samples should I send?

A: We want your best work. Sometimes work samples can be of poor quality or misleading. Make sure you submit samples that show off your best work in the best way possible. That doesn’t mean that your material has to look professionally produced, but endeavor to send samples that are easy to understand and visually clear. A good description of the work will also help in our understanding of your submitted material.

Q: I have too much I want to show, how can I choose?

A: Choosing is the hard part, but also intrinsic to the artistic process. Send us your best samples. If you have a web site, be sure to include that on the application as we may visit that if we need more information.

Q: I would like to upload or link to media (videos or music) that is longer than 3 minutes.

A: We ask applicants to limit their samples to 3 minutes as we are restricted in how much time we can spend on each application during the review process. With hundreds of applications to evaluate comprised of thousands of media samples we are obliged to limit what material we can receive if we are to respond to the applicants within a reasonable time frame. We encourage you to cut or edit your content into a 3 minute segment to ensure that it be properly reviewed. If your media is longer than 3 minutes there is a risk that it will not be completely evaluated. We know that this restriction is not ideal for everyone and we regret the inconvenience.

Q: I have a text I want to submit that is longer than 5 pages / My portfolio is in PDF format but is longer than 5 pages.

A: As with video and sound files we are limited by the amount of content we are able to review. The PDF option is available so that applicants can offer text or specially formatted material If you have a long text to submit, please upload it in sections. PDF documents longer than 5 pages will not be reviewed in full. We know that this restriction is not ideal for everyone and we regret the inconvenience.

Q: Can we apply as a group / Our artistic project is a collaboration.

A: Our application process is not designed for group submissions. Each application will be reviewed individually. If you and your collaborator(s) would like to submit multiple unique applications you are encouraged to do so. Each individual should fill out the application on his/her own and the answers should be personal. Please consider indicating your collaborator/team in the first question of the form “SP Questions” where you are asked to define yourself as an artist or professionally. We cannot guarantee that if one of your group were to be accepted that the other members of your group would be accepted. If this is something you feel strongly about, please add a note in question 13 of the same form after you indicate your availability for the program, but this may have an impact on your eligibility. The Watermill Center offers a Residency Program in the Fall and Spring that caters well to group collaborations. Please see our web site for additional information.

Q: Who is typically admitted to the Summer Program?

A: Each year differs, but in general we select a large proportion of performers, dancers, actors and performance artists. We complement the group by inviting a select number of directors, sound designers and composers, set designers and architects, industrial designers, costume designers, lighting designers, dramaturges and writers, carpenters, landscape gardeners, photographers and video makers, stage managers, carpenters, riggers, archivists, and arts administrators.

Q: My work is not presented in English.

A: We accept media samples in any language, but the review panel will be conducted in English. If you are worried about communicating your ideas to the panel you may wish to translate these or a portion of these for submission. Of course, we actively solicit applicants from all over the world and are pleased to see material in different languages, but our capacity to review such material may be limited. Don’t worry as the language of a submission has no bearing on the applicant during review. However, please ensure that all of the form questions are answered in English. Your resume/cv can also be submitted in your native language, but English is preferred.

Q: I am waiting for some last minute video material to arrive, can I submit it after the deadline?

A: No, all media must be submitted online through the SlideRoom portal by the application deadline.  Once the portal is closed no further adjustment of your application will be possible.

Q: I have a lot of material on my web site. Can I link to it?

A: We have a space on our forms to provide your web site information. The panel may visit your site should they require further information, but it is not guaranteed, so please ensure that you upload any material you wish to be reviewed directly into the SildeRoom portal in the Media section.

Q: When is the application due / Can I get an extension?

A: The applications are due at 5pm Eastern Time (New York time) on Wednesday, March 4, 2015. Please make sure to get your application in early, ideally one week before the deadline, so as to avoid any potential problems.  We will not extend the deadline.

Q: Where do I upload my letters of recommendation?

A: You don’t. At this time, we are only asking that you indicate the contact information for two individuals who may speak on your behalf. If the panel needs further information about an applicant it may chose to contact the references provided. So, you are not asked to supply any letters of recommendation.

Q: I indicated my availability for an assistantship, if selected for one of these assistantships will it limit my access to the program?

A: Yes and no…We are happy to be able to offer these opportunities in order to be able to offer more access to the program. If selected to fill one of these roles you will be tasked with specific and dedicated responsibilities, which may mean you are not able to participate in every aspect of the program. At the same time, activities during the program are many and no single participant can do everything. Assistants will have a unique access to the inner workings of Watermill and the staff and are deeply integrated into the program.

Q: What activities are planned this year?

A: The schedule and content of the program are constantly in development as we try to include as many varied and interesting possibilities during the course of the program as we are able. Our 2014 program, for example, was comprised of more than 75 unique creative works and activities. Please look over some highlights from previous years.

Q: When will we be notified if we were accepted / When will we find out / When will you tell us / I have to know now!

A: We are planning to notify all applicants of their eligibility in the middle of May, 2015. We appreciate and respect that everyone needs to make summer plans, arrange travel, or find funding. We do our best to speed along the review process as fast as possible. We will notify all applicants to the program, both those accepted and those denied, at the same time. You will receive regular updates during the review process to let you know about our progress. We appreciate your patience.

Q: I have a different question.

A: Ok! Drop us an email at and we will do our best to help.

Please don’t wait until the last minute to submit your application. With many applicants waiting until the last minute to submit their applications there can be technical difficulties on the day of the deadline. We don’t want you to miss the ability to submit your application because of this or any other unforeseen issue.